Regional Board MeetingAgendaThursday, November 21, 2024 at 10:00 A.m. - 5:00 P.m.1981 Alaska Avenue, Dawson Creek, BC1.CALL TO ORDER 2.ADOPTION OF AGENDA 3.GALLERY COMMENTS OR QUESTIONS 4.ADOPTION OF MINUTES 4.1Regional Board Draft Meeting Minutes for November 7, 2024 1.30 RD DRAFT Minutes Nov 7.pdf4.2Committee of the Whole Draft Meeting Minutes for November 7, 2024 1.29 DRAFT CoW Minutes Nov 7.pdf5.BUSINESS ARISING FROM THE MINUTES 6.DELEGATIONS 6.1South Peace Division of Family Practice Re: Strengthening Healthcare in the Peace River Region 1.2024-11-21 SP Division of Family Practice.pdfDr. Charles Helm, Co-ChairDr. Magda Du Plessis, Co-Chair6.2Fort St. John International Airshow Society Re: 2025 Fort St. John International Airshow 1.2024-11-21 FSJ International Air Show.pdfSandi Miller, Vice President7.CORRESPONDENCE 7.1Letter from Pouce Coupe Re: Trail Development of CN Property 1.Correspondence_Letter from PC Re Trail Development of CN Property.pdf7.2Letter from Hudson's Hope Re: Cardboard Collection 1.Correspondence_Letter from HH Re Cardboard Collection.pdf7.3Letter from Arras Volunteer Fire Brigade Re: Mailout of Annual General Meeting Notice 1.Correspondence_Letter from Arras Volunteer Fire Brigade Re Mailout of Annual General Meeting Notice.pdf7.4Email from Scion Strategies Re: Draft Letter to Premier and Leader of Opposition 1.Correspondence_Email from Scion Strategies Re Draft Letter to Premier and Leader of Opposition.pdf7.5Letter from City of Dawson Creek Re: Letter of Support Request 1.Correspondence_Letter from City of DC Re Letter of Support Request.pdf7.6Letter from Tumbler Ridge Museum Foundation Re: Letter of Support Request 1.Correspondence_Letter from TRMF Re Letter of Support Request.pdf7.7Letter from Sherri Collins and Jim Little Re: Water Source Rose Prairie 1.Correspondence_Letter from Sherri Collins and Jim Little Re Water Source Rose Prairie.pdf8.REPORTS 8.1Kelly Lake Transfer Station-Bin Placement, DR-BRD-090 1.Kelly Lake Transfer Station-Bin Placement - DR-BRD-090.pdf8.2Community to Community Forums with Local First Nation Communities 2025, DR-BRD-086 1.Community to Community Forums with Local First Nation Communities 2025 - DR-BRD-086.pdf2.Attach - Guide to Community to Community Forums in British Columbia.pdf8.3Broadband Internet and Mobility Committee Recommendations from October 23, 2024, ADM-BRD-548 1.Broadband Internet and Mobility Committee Recommendations from October 23, 2024 - ADM-BRD-548.pdf8.4Solid Waste Committee Meeting Budget Recommendations from October 24, 2024, ENV-BRD-215 1.Solid Waste Committee - Budget Recommendations from Meeting held on October 24, 2024 - ENV-BRD-215.pdf8.5Electoral Area B Resignation, ADM-BRD-546 1.Electoral Area B Resignation - ADM-BRD-546.pdf8.62025 Board and Committee Meeting Schedule Amendments, ADM-BRD-541 1.2025 Board and Committee Meeting Schedule Amendments - ADM-BRD-541.pdf2.Attach - 2025 Draft Board and Committee Meeting Schedule Revised November 21, 2024.pdf8.72025 Function 100 - Administration Information Technology Supplemental Requests, ADM-BRD-549 1.2025 Function 100 - Administration Information Technology Supplemental Requests - ADM-BRD-549.pdf2.Attach - 2025 Supplemental - Network Access Storage.pdf3.Attach - 2025 Supplemental - Business Continuity Consulting.pdf8.82025 Function 100 Administration, Warehouse 2 Fire Code Upgrades - Supplemental Req, ENV-BRD-209 1.2025 Function 100 Administration, Warehouse 2 Fire Code Upgrades Supplemental Request - ENV-BRD-209.pdf2.Attach - 2025 Business Case_52 Collins Rd.pdf8.9Interprovincial Mutual Aid Agreement, CS-BRD-359 1.Interprovincial Mutual Aid Agreement - CS-BRD-359.pdf8.10Function 240 - Pre-Budget Approvals - Chetwynd Leisure Centre, CS-BRD-361 1.Function 240 - Pre-Budget Approval - Chetwynd Leisure Centre - CS-BRD-361.pdf2.Attach - Heat Recovery and Gas Conservation Study - December 22, 2023.pdf3.Attach - Chetwynd Civic Properties Commission Staff Report - October 22, 2024.pdf4.Attach - Fortis BC Implementation Incentive Letter.pdf5.Attach - Supplemental Request - Function 240 - Heat Recovery Using Site Specific Heat Pump.pdf8.11Function 255 – Pre-Budget Approvals - Chetwynd Arena, CS-BRD-358 1.Function 255 - Pre-Budget Approvals - Chetwynd Arena - CS-BRD-358.pdf2.Attach - Heat Recovery and Gas Conservation Study - December 22, 2023(1).pdf3.Attach - Chetwynd Civic Properties Commission Staff Report - October 22, 2024(1).pdf4.Attach - Fortis BC Implementation Incentive Letter(1).pdf5.Attach - Supplemental Request - Function 255 - Desuperheater Integration with Arena DHW.pdf6.Attach - Supplemental Request - Function 255 - Dehumidifier Setpoint Optimization.pdf8.12Function 325 – Pre-Budget Approval Dawson Creek Fire Department Fire Engine, CS-BRD-356 1.Function 325 - Pre-Budget Approval DCFD Fire Engine - CS-BRD-356.pdf2.Attach - 2025 Supplemental DCFD Fire Engine.pdf3.Attach - DC Rural Fire Protection Agreement 2023-2027 - FINAL(Redacted).pdf8.132025 Communications Staffing Considerations, ADM-BRD-543 1.2025 Communications Staffing Considerations - ADM-BRD-543.pdf2.Attach - Business Case Communications FTE 11.15.2024.pdf8.14Emergency Operations Centre Equipment and Training Grant Application, CS-BRD-357 1.Emergency Operation Centre Equipment and Training Grant - CS-BRD-357.pdf8.15Area E Scramblevision – Function 505 and Chetwynd TV – Function 510 Next Steps, ENV-BRD-216 1.Area E Scramblevision - Function 505 and Chetwynd TV - Function 510 Next Steps - ENV-BRD-216.pdf2.Attach - Certified Resolution - Chetwynd TV Considerations.pdf3.Attach - PRRD Letter Chet TV 2024.pdf4.Attach - Functions 505 and 510 History Notes.pdf8.16Grant Request – Fort St. John Recreational and Speed Skating Club, FN-BRD-308 1.Grant Request - Fort St. John Recreational and Speed Skating Club - FN-BRD-308.pdf2.Attach - Grant Application - Fort St John Recreational and Speedskating.pdf9.BYLAWS 9.1Official Community Plan & Zoning Bylaw Abandonment Report No. 1, DS-BRD-439 1.OCP and Zoning Bylaw Abandonment No. 1 - DS-BRD-439.pdf9.2Development Application Procedures, Fees and Delegation Bylaw No. 2558, 2024, DS-BRD-440 1.Development Application Procedures, Fees and Delegation Bylaw No. 2558, 2024 - DS-BRD-440.pdf2.Attach - Development Application Procedures, Fees and Delegation Bylaw No. 2558, 2024.pdf3.Atttach - Miscellaneous Fees and Charges Amendment Bylaw No. 2565, 2024.pdf(For consideration of first three readings and adoption)9.3Emergency and Disaster Management Service Establishment Amendment Bylaw No. 2563 – Requisition Increase, ADM-BRD-551 1.Emegency and Disaster Management Service Amendment Bylaw No. 2563 - Requisition Increase - ADM-BRD-551.pdf2.Attach - Draft Emergency and Disaster Management Service Establishment Amendment Bylaw No. 2563.pdf3.Attach - Draft Consolidated Emergency and Disaster Management Service Establishment Bylaw No. 1598, 2005.pdf(For consideration of first three readings)10.NEW BUSINESS 11.APPOINTMENTS 11.12024 Board Appointments List 1.Board Appointment List.pdf12.CONSENT CALENDAR 12.1Report Re: 2025 Budget Calendar, FN-BRD-304 1.2025 Budget Calendar - FN-BRD-304.pdf2.Attach - 2025 Budget Calendar.pdf12.2Letter from Ministry of Public Safety and Solicitor General Re: UBCM Meeting 1.Consent_Letter from PSSG Re UBCM Meeting.pdf12.3Letter from Ministry of Mental Health and Addiction Re: UBCM Meeting 1.Consent_Letter from MMHA Re UBCM Meeting.pdf12.4Letter from Ministry of Energy, Mines and Low Carbon Innovation Re: UBCM Meeting 1.Consent_Letter from EMLI Re UBCM Meeting.pdf12.5Letter from Fraser Valley Regional District to UBCM Re: Governance Review 1.Consent_Letter from FVRD to UBCM Re Governance Review.pdf13.STRATEGIC PLAN 13.12023-2026 Strategic Plan 1.2023-PRRD-Strategic_Plan-Web.pdf14.COMMUNICATIONS UPDATE 15.CHAIR'S REPORT 15.1Chair's Report 1.Chair's Report November 21, 2024.pdf16.NOTICE OF MOTION 17.MEDIA QUESTIONS 18.RECESS TO CLOSED SESSION 18.1Notice of Closed Board Meeting – November 21, 2024, ADM-BRD-552 1.Notice of Closed Session - November 21, 2024 - ADM-BRD-552.pdf19.ADJOURNMENT No Item Selected This item has no attachments.1.Correspondence_Letter from PC Re Trail Development of CN Property.pdf1.Solid Waste Committee - Budget Recommendations from Meeting held on October 24, 2024 - ENV-BRD-215.pdf1.Consent_Letter from PSSG Re UBCM Meeting.pdf1.Correspondence_Letter from HH Re Cardboard Collection.pdf1.Consent_Letter from FVRD to UBCM Re Governance Review.pdf1.2024-11-21 SP Division of Family Practice.pdf1.2024-11-21 FSJ International Air Show.pdf1.Correspondence_Letter from City of DC Re Letter of Support Request.pdf1.Community to Community Forums with Local First Nation Communities 2025 - DR-BRD-086.pdf2.Attach - Guide to Community to Community Forums in British Columbia.pdf1.2025 Budget Calendar - FN-BRD-304.pdf2.Attach - 2025 Budget Calendar.pdf1.Chair's Report November 21, 2024.pdf1.Emergency Operation Centre Equipment and Training Grant - CS-BRD-357.pdf1.Interprovincial Mutual Aid Agreement - CS-BRD-359.pdf1.OCP and Zoning Bylaw Abandonment No. 1 - DS-BRD-439.pdf1.Area E Scramblevision - Function 505 and Chetwynd TV - Function 510 Next Steps - ENV-BRD-216.pdf2.Attach - Certified Resolution - Chetwynd TV Considerations.pdf3.Attach - PRRD Letter Chet TV 2024.pdf4.Attach - Functions 505 and 510 History Notes.pdf1.2023-PRRD-Strategic_Plan-Web.pdf1.Grant Request - Fort St. John Recreational and Speed Skating Club - FN-BRD-308.pdf2.Attach - Grant Application - Fort St John Recreational and Speedskating.pdf1.Development Application Procedures, Fees and Delegation Bylaw No. 2558, 2024 - DS-BRD-440.pdf2.Attach - Development Application Procedures, Fees and Delegation Bylaw No. 2558, 2024.pdf3.Atttach - Miscellaneous Fees and Charges Amendment Bylaw No. 2565, 2024.pdf1.2025 Function 100 Administration, Warehouse 2 Fire Code Upgrades Supplemental Request - ENV-BRD-209.pdf2.Attach - 2025 Business Case_52 Collins Rd.pdf1.Correspondence_Letter from TRMF Re Letter of Support Request.pdf1.29 DRAFT CoW Minutes Nov 7.pdf1.30 RD DRAFT Minutes Nov 7.pdf1.2025 Function 100 - Administration Information Technology Supplemental Requests - ADM-BRD-549.pdf2.Attach - 2025 Supplemental - Network Access Storage.pdf3.Attach - 2025 Supplemental - Business Continuity Consulting.pdf1.Emegency and Disaster Management Service Amendment Bylaw No. 2563 - Requisition Increase - ADM-BRD-551.pdf2.Attach - Draft Emergency and Disaster Management Service Establishment Amendment Bylaw No. 2563.pdf3.Attach - Draft Consolidated Emergency and Disaster Management Service Establishment Bylaw No. 1598, 2005.pdf1.Consent_Letter from MMHA Re UBCM Meeting.pdf1.Correspondence_Letter from Sherri Collins and Jim Little Re Water Source Rose Prairie.pdf1.Electoral Area B Resignation - ADM-BRD-546.pdf1.Function 325 - Pre-Budget Approval DCFD Fire Engine - CS-BRD-356.pdf2.Attach - 2025 Supplemental DCFD Fire Engine.pdf3.Attach - DC Rural Fire Protection Agreement 2023-2027 - FINAL(Redacted).pdf1.Function 240 - Pre-Budget Approval - Chetwynd Leisure Centre - CS-BRD-361.pdf2.Attach - Heat Recovery and Gas Conservation Study - December 22, 2023.pdf3.Attach - Chetwynd Civic Properties Commission Staff Report - October 22, 2024.pdf4.Attach - Fortis BC Implementation Incentive Letter.pdf5.Attach - Supplemental Request - Function 240 - Heat Recovery Using Site Specific Heat Pump.pdf1.Kelly Lake Transfer Station-Bin Placement - DR-BRD-090.pdf1.Function 255 - Pre-Budget Approvals - Chetwynd Arena - CS-BRD-358.pdf2.Attach - Heat Recovery and Gas Conservation Study - December 22, 2023(1).pdf3.Attach - Chetwynd Civic Properties Commission Staff Report - October 22, 2024(1).pdf4.Attach - Fortis BC Implementation Incentive Letter(1).pdf5.Attach - Supplemental Request - Function 255 - Desuperheater Integration with Arena DHW.pdf6.Attach - Supplemental Request - Function 255 - Dehumidifier Setpoint Optimization.pdf1.Consent_Letter from EMLI Re UBCM Meeting.pdf1.Broadband Internet and Mobility Committee Recommendations from October 23, 2024 - ADM-BRD-548.pdf1.2025 Board and Committee Meeting Schedule Amendments - ADM-BRD-541.pdf2.Attach - 2025 Draft Board and Committee Meeting Schedule Revised November 21, 2024.pdf1.2025 Communications Staffing Considerations - ADM-BRD-543.pdf2.Attach - Business Case Communications FTE 11.15.2024.pdf1.Correspondence_Letter from Arras Volunteer Fire Brigade Re Mailout of Annual General Meeting Notice.pdf1.Correspondence_Email from Scion Strategies Re Draft Letter to Premier and Leader of Opposition.pdf1.Notice of Closed Session - November 21, 2024 - ADM-BRD-552.pdf1.Board Appointment List.pdf